4 things you need to do for the GDPR

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Suzan Dil

General Data Protection Regulation (GDPR) is the new regulation from the EU that will go into effect the 25th of May this year. The GDPR affects every company that handles any personal data within the EU. It’s now even more important to  handle your candidates’ data securely and in accordance to the GDPR.

Follow these steps to start your GDPR workflow the best way. 

1. Sort and delete candidates

Start off by sorting and deleting old and irrelevant candidates. Go through your candidates and sort out the ones that are no longer relevant for your recruitment. With the GDPR, it’s become even more important to have a relevant and updates candidate database. That also improves your recruitment, as well as make it more efficient. Don’t keep candidates longer than necessary for your recruitment. You can filter your candidates with the different options in Candidates. Here are some examples on how to filter the candidates: 


Filter based on dates in Candidates. For example, you can filter the candidates that applied longer than a year ago, or the latest activity. 

(23) Candidates - Teamtailor 2018-05-11 14-43-38


Maybe the candidates you have rejected earlier are no longer relevant for your future recruitment? Make sure to filter those candidates and delete them. 

(23) Candidates - Teamtailor 2018-05-11 14-44-10Delete the candidates by selecting them and then click Remove. If you remove a lot of candidates, it can take a while before it’s completely done. Please make sure that they are removed before you proceed to the next steps. (23) Candidates - Teamtailor 2018-05-11 10-37-50

2. Review your Privacy Policy

Make sure to review your Privacy Policy. An independent lawyer has written the new Privacy Policy for our customers, to make sure that it complies with the GDPR. If you have your own Privacy Policy that you would rather use, you can use that instead. Before you move on to the next step, it’s important to make sure you do this step, since the candidates may receive your Privacy Policy in the next step. 

3. Handle the candidates you are keeping

It’s very important to determine how you want to handle the candidates you want to keep in your database. In Teamtailor, you will get several options to choose from. These are the four options: 

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4. Activate your GDPR workflow

Make sure you are compliant with the GDPR by activating Teamtailor's features. You can find these features in Settings --> GDPR.  There you can decide: 

  • When candidates permission to store their data should expire
  • When candidates that have been added by someone else (sourced or referred) should be asked if they give you permission to store their data
  • If you want to send automatic emails, and what they should say
  • Who your GDPR Managers should be. The chosen people will get direct notifications about any GDPR related activities.  

By activating these features, you will make it easier to continuously work to comply with the GDPR .

If you have any questions, don’t hesitate to write to us in the chat or send us an email

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