Teamtailor's efforts in preparation for the GDPR

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Suzan Dil

GDPR is the new regulation from the EU that will go into effect the 25th of May. The GDPR affects every company that handles any personal data within the EU. Teamtailor has developed several new features in collaboration with lawyers to make sure that our customers have all the tools to handle their candidates' data securely and in accordance to the GDPR.

The last eight months we have worked hard to develop the best features for our customers and we're proud to present these new updates that will ensure that you are handling candidates' data securely. These features will be activated for our customers accounts soon. We are very happy with the result and hope that you will be too. 

We are dedicated to make sure you are completely secure with Teamtailor when the GDPR goes into effect, and now you are.


Brand new section for the GDPR

Our new section GDPR in Settings will be the place where you decide all settings regarding your handling of your candidates' data. 

Appoint GDPR Managers

Decide who the GDPR Managers will be. These people will receive direct notification for all activities regarding candidates' data, for example when a candidate wants their data removed. 

Decide how long you want to keep your candidates and get notified

You decide how long you want to keep your candidates' data depending on if they applied or were sourced by you or your employees. When the set time has passed, they will be marked in Teamtailor and your GDPR Managers will get direct notifications. Then you have the option to ask sourced candidates if you can keep their data. For candidates that have applied (and therefore approved that you're storing their data) you have the option to inform them that you're keeping their data.

Automatically ask/inform candidates about their data

When you have decided which time periods you want to keep the different types of candidates, you can choose to email them automatically. If you activate this feature, emails asking the candidates/informing the candidates will be sent automatically. 

Candidates can request removal of data easily

With the GDPR candidates will have more control over their own data and who should get access to it. To make sure they easily can request a removal of their data, there's a link available in every automatic email that is sent from Teamtailor, and a link in the footer of every career page. 

Clear overview of candidates that requested removal

When candidates requests a removal of their data from your database, your GDPR Managers will get direct notifications and those candidates will be marked in Teamtailor. 

Filter and delete candidates 

Teamtailor makes it possible to easily filter and sort out candidates based on the latest activity or when the candidate last applied. Make your process more efficient by deleting several candidates at once. Delete all candidates that have requested removal with one click. 

Share your candidates securely 

Share candidates with external people in a secure way. When you share the candidate's information the link will stop working after a certain amount of time. You will also have the possibility to revoke the share. 

Updated Terms of Use

With the updated Terms of Use you make sure that your candidates approve that you're storing their data in accordance with the GDPR, among other things.

Option to write your own Terms of Use

Do you have your own Terms of Use that you want to use instead? In our new GDPR section it's easy to change the current one or replace it with another.

New internal guidelines

It's important to document and ensure that Teamtailor is following several policies for the GDPR. We have made sure that we are following the guidelines in regards to privacy by design, incident reports and safety routines, among other things. 

Review of all subcontractors 

We have analyzed all of our subcontractors and signed separate agreements with them that regulates the GDPR and ensured that they are following the laws and regulations that applies within the EU.

Continuous legal consultation

We are following the development of the GDPR in the EU and in local markets. We also continuously consult our lawyers.  


GDPR is only one aspect of the many efforts we're doing to maintain security for our customers. We will give you more information in regards to the specific features when we release them. We are looking forward to showing you what we have created. Let us know if you have any questions in the meantime. You can find us in the chat like always, or email 👋

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