Actavo: Reducing Time to Hire and Empowering Hiring Managers at Scale

Actavo designs and delivers utility infrastructure and support services to clients worldwide. The business operates across a wide range of sectors, including civil works, construction, industrial scaffolding, events, and power networks, where speed and coordination are critical to success.

Before Teamtailor

Before adopting Teamtailor, Actavo’s recruitment process was held back by outdated technology and limited visibility.

The previous system was difficult to use, slow, and inaccessible for hiring managers. It also lacked meaningful analytics, making it challenging for the recruitment team to track progress or improve performance.

“The previous solution was not built to be user-friendly. It was outdated, slow, inaccessible to hiring managers, and had no analytical capabilities. In short, not fit for purpose.”

Why Teamtailor

The team needed a modern recruitment platform that could support collaboration, improve speed, and bring hiring managers into the process.

Teamtailor stood out as a complete contrast to what was in place before.

“Accessible, user-friendly, intuitive, modern, fluid.”

How Actavo Uses Teamtailor

Triggers play a central role in Actavo’s recruitment workflows, helping automate routine steps and keep hiring moving quickly in a challenging candidate market.

“Applied correctly, they can significantly reduce the time to hire, which is critical in a challenging candidate market.”

By reducing manual effort and improving consistency, the team can focus more time on engaging candidates and supporting hiring managers.

Impact

Since implementing Teamtailor, Actavo has seen measurable improvements in both speed and scale.

• Time to hire reduced from 46 days to 38 days in just three months
• 101 permanent hires made between October 2025 and January 2026, following implementation in late September
• 100% hiring manager adoption, freeing up recruiter time for additional recruitment activity
  

“Since we implemented Teamtailor in late September, we’ve hired 101 permanent employees. With a junior recruiter in the team, it was a real baptism of fire. Teamtailor took a lot of the heavy lifting away and allowed us to focus on pure recruitment rather than manual admin.”

Advice for Other Recruiters

Eoin emphasises the importance of collaboration during implementation.

“Go on the journey together to understand different perspectives, needs, and wants. This will allow you to achieve the ideal setup during implementation.”

Final Reflections

“I couldn’t recommend Teamtailor enough. From pre- to post-sales, implementation to ongoing support and regular product updates, the platform and the people make this an outstanding recruitment solution.”